Special Events + Fulfillment Specialist (Coordinator)
Job Description for Special Events + Fulfillment Specialist (Coordinator)
Company Description There's no such thing as a typical Informa colleague…And that's how we like it. We're a diverse Group, with over 10,000 colleagues working in many different roles in one of six Divisions and in over 30 countries. Each of us brings something different, a unique set of abilities, experience and knowledge. It’s what makes us who we are. All our businesses and offices share a culture based on respect and inclusiveness, and a working environment that is enjoyable, stimulating, rewarding and supportive for colleagues. One that enables everyone to fully participate in the life of the Group and its ongoing, sustainable growth. As a division of Informa, a FTSE 100 company, Informa Markets provides customers and partners around the globe with opportunities to engage, experience and do business through live, virtual and hybrid events, specialist digital content and actionable data solutions. People are at the heart of Informa Markets. Our business thrives on the passion and entrepreneurship of our 4,000+ colleagues, who deliver over 500 international events and brands in more than 40 countries across the globe. We organize over 500 large-scale branded and transaction-oriented events in 14 specialist markets. These are typically not-to-be-missed annual events where buyers and sellers build relationships, see and show products and do business. We also provide year-round online platforms where companies showcase their businesses and products and buyers conduct research, generating valuable leads, and we provide data and digital content that supports the flow of knowledge and transactions in markets. Job Description Do color coded binders bring you joy? Are you a positive personality that loves to collaborate? Can you juggle multiple projects? Do you love boating, Art and amazing weather all year round? If so, this is the opportunity for you! We are seeking a meticulously detailed professional who can execute our exhibitor, high clientele sponsorship deliverables, and VIP special events. This role collaborates with many other departments ranging from marketing to sales and operations. This individual can work directly with customers, but also behind-the-scenes with a passion for executing flawlessly. Must have the ability to work domestically in the US. This position requires experience in a trade show and event environment. This position is an in office position with flexibility to work from home when needed. Role Accountability and Duties: • Help develop and organize seminar sessions onsite – confirming speakers, topics, titles, content and bios. • From inception through fulfillment delivery, help execute special events and sponsorship deliverables in conjunction with the Marketing, Ops, Warehouse and Sales Teams. • Work in conjunction with marketing team to ensure alignment in delivery of all-event marketing related strategies. • Assist in developing and managing production of on-site collateral and giveaways, e.g., directories/show maps, swag bags, show bags, and media publications. • Ability to lead all media publication barters including fulfillment on agreements, financial reporting, digital and social deliverables, and tracking/auditing ticket comps. • Liaise with Advertising/PR Teams to ensure content and show happenings are amplified via third party for all high-level sponsorship focused brands based on contract deliverables. • Ability to keep track of invoices and manage budgets for activations and experiences regarding all sponsorships and special events. • Coordinate pre-show service orders with ops and warehouse teams to manage all on-site activities, including temporary speaker coordination, fulfillment of a/v, on-site signage, third party vendors, coordinating sponsorship deliveries to show-site, catering orders, etc. • Performs additional duties as assigned
Qualifications for Special Events + Fulfillment Specialist (Coordinator)
What we’re looking for: • 0-3 years in business environment – preferably in Digital, Marketing, Marketing Services, Sales, Sales Operations, Sales Support or Web Marketing • Strong problem-solving skills • Demonstrates Personal Motivation • Experience with understanding strategic planning, special events, digital advertising, social media. • Must be analytical with the ability to learn how to translate ideas into projects from concept into execution using hands-on capabilities. • Ability to communicate quantified results of sponsorship initiatives. In addition, must have strong attention to detail, excellent interpersonal and organizational skills. • Proficiency in MS Office including Word, Excel, and PowerPoint is required. Other Preferred Attributes: • Self-motivated with the ability to work with multiple internal teams and outside partners. • Ability to succeed in a fast-paced environment with rapidly changing priorities. • Outstanding oral and written communication skills. • Outstanding project management, organizational skills, and attention to detail. • Demonstrated creative talents as well as the ability to work with a wide variety of people. • Exceptional time management skills and the ability to handle multiple projects at one time with attention to detail. • Ability to coordinate work with outside vendors. • Experience in marketing for trade shows and in special events production. • Ability to travel, as needed.
Benefits for Special Events + Fulfillment Specialist (Coordinator)
What We offer: • Competitive Compensation Package • Access to LinkedIn Learning and other development/training opportunities • Health and Wellness Benefits (medical, dental, eye) • 401K and Matching • Employee Stock Purchase Program • Generous PTO policy • Work-life balance • Additional discounts through various partnerships We know that sometimes the 'perfect candidate' doesn't exist, and that people can be put off applying for a job if they don't fit all the requirements. If you're excited about working for us and have most of the skills or experience we're looking for, please go ahead and apply. You could be just what we need! We believe strongly in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed. As such, Informa is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other protected characteristics under federal, state or local law.
How to Apply for Special Events + Fulfillment Specialist (Coordinator)
Email resume and cover letter Gabriella Llano at Gabriella.firstname.lastname@example.org